Electronic document workflow .
According to the Law of Ukraine No. 851-IV electronic document workflow is a set of processes of creating, processing, sending, transferring, receiving, storing, using and destroying electronic documents, performed with the application of integrity verification and, if necessary, with confirmation of the fact of receipt of such documents.
Modern companies are increasingly turning to Electronic Document Management Systems (EDMS) to automate their business processes for several reasons:
- Efficiency: EDMS significantly speeds up document processing and transmission, reducing the time previously spent on manual processing of paper documents and their delivery by mail or courier.
- Cost reduction Replacing paper documents with electronic ones reduces expenses on printing, paper, storage, and delivery. It can also reduce the need for renting additional office space for archive storage.
- Accuracy and reliability: Automated document processing systems can reduce the likelihood of errors and losses associated with manual data entry or loss of paper documents.
- Improved reporting EDMS can provide more accurate and timely reports on business processes and document status, facilitating data analysis and decision-making.
- Convenience and mobility: The ability to access electronic documents from anywhere in the world via the internet enables employees to work more efficiently and effectively, even remotely.
- Compliance with legislation: Modern EDMS typically include digital signature features and other mechanisms to ensure compliance with electronic document management legislation.
As a result, companies increasingly see the implementation of electronic document management systems as a strategic step to increase efficiency, reduce costs, and improve competitiveness in the market.
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